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Graduate Programs Assistant

Company: St. John's College
Location: Santa Fe
Posted on: November 22, 2022

Job Description:

DUTIES: The Graduate Programs Assistant supports the administration of the Graduate Institute programs in Santa Fe, working closely with the Associate Dean for Graduate Programs and the Graduate Program Administrator. The GPA also provides some remote support to the Annapolis GI Office.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

  • General Administrative Duties: With the Graduate Program Administrator, assist in managing each semester's enrollment, class placement, and billing process. Support collection and dissemination of all records and documentation each semester (comment sheets, conference reports, grades, standing letters, etc.); ensure relevant reports are reviewed by the AD and filed with the registrar. Compile and share announcements with the GI community. Answer phones, receive visitors, answer general questions, and prepare routine correspondence. Schedule meetings for the AD. Compile and submit check requests, reimbursements, and credit card reports as appropriate. Maintain front office operations, supplies, records, and other general office duties.
  • Campus and Online Logistical Support: Assist in organizing the on-campus low-residency weekends. Schedule conferences for first and second semester students; reserve classroom space as needed and/or create Teams/Zoom meetings. Support graduate student council and GI office events and activities, including associate dean's receptions, commencement, convocation, orientation, and special events. Provide support to the low-residency program college-wide, as determined by the needs of the program. Provide other logistical and administrative support to office operations as needed.
  • Student and Faculty Services: Assist faculty with in-person and online needs, including room reservations, printing, dissemination of announcements, etc. Field general student questions or refer them to other staff members and offices as appropriate.
  • Provides backup support to Graduate Program Administrator in regards to registrarial duties and J1 student records management. Performs other duties as assigned.
    • PERFORMANCE MEASUREMENTS:
    • To provide timely, accurate, professional administrative support as outlined above.
    • To work in a helpful and friendly manner.
    • To keep relevant information confidential.
    • To maintain a professional work environment and appearance.
      KNOWLEDGE & SKILLS:
      • Six months to two years of similar or related experience.
      • A college degree.
      • Courtesy, tact, and diplomacy are essential elements of the job. Work involves much personal contact with others inside and/or outside the university for purposes of giving or obtaining information, building relationships, or soliciting cooperation.
      • Must work well with the public, be detailed oriented, and accurate in data entry and all forms of communication: written, verbal, listening, and understanding. Desirable qualifications include previous office administration experience, good typing skills, editing experience, and knowledge of marketing practices.
        COMPENSATION: Grade 8 (Minimum hourly $15.00)
        To Apply: Send a resume, letter of intent, salary history and a list of professional references to santafe.jobs@sjc.edu. St. John's College is committed to attracting and retaining a diverse college community, and we are proud to be an equal opportunity employer. We invite applications from candidates with unique backgrounds and strive to create and maintain an environment that is inclusive, equitable, and welcoming.
        AN EQUAL OPPORTUNITY EMPLOYER

Keywords: St. John's College, Santa Fe , Graduate Programs Assistant, Other , Santa Fe, New Mexico

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