Operations Specialist 2

Company: Los Alamos National Laboratory
Location: Los Alamos
Posted on: September 22, 2022

Job Description:

What You Will DoMaterials Physics and Applications (MPA) Division develops new technologies that solve pressing national energy and security challenges by exploring and exploiting materials and their properties, developing practical applications of materials, and providing world-class user facilities.The Operations Support Specialist 2 will provide professional business and operational support, with particular attention to large procurements and operations for MPA Division. The selected candidate will be expected to operate with initiative, professionalism, dependability, and independence within a dynamic organization. Specific duties of the position include but are not limited to the following:Serve as a Professional Buyer / Designated Procurement Representative (DPR) to purchase via Ariba and pcard.Serve as point of contact and resource on procurement regulations, policies, and practices.Assist customers with completion of Sole Source Justifications, Statements of Work (SOWs), Exhibits (e.g., Safety, Security, and Environmental Subcontractor Requirements), and all other required procurement documentation.Work closely with division management to track priority procurements and proactively engage external organizations to ensure timely execution of the procurement process.Coordinate and track facility modifications related to large procurements, capabilities, and upgrades.Serve in Division support roles such as STR, AdSTR, QAR, among others, as needed.Support other administrative and operational needs for MPA division.Prepare and analyze reports and documents from LANL databases (i.e., training, chemicals, property, FSR, etc.) to facilitate management assessment.Assist in ensuring that facility deficiencies are remedied.What You NeedMinimum Job Requirements:Knowledge of, and experience with, Laboratory purchasing systems (i.e., Oracle Business Suite, Oracle iExpense, and Ariba).Demonstrated experience working effectively under pressure of deadlines, interruptions, and changing priorities, and the ability to follow multiple tasks to completion.Demonstrated experience in decision making, organizing and prioritizing tasks, as well as taking initiative.Demonstrated excellent interpersonal, verbal, and written communication skills.Demonstrated ability to interact with all levels of internal and external personnel and customers, with a strong customer service focus.Demonstrated ability to work with little supervision.Skill in the preparation and presentation of reports.Computer skills in MS Office Suite (Word, Excel, Outlook, Sharepoint, MS Teams, etc.).Ability to obtain Q-clearance, which normally requires U.S. Citizenship.Education/Experience: Position requires a Associate's Degree in a relevant field from an accredited institution and 4 years of directly related experience; or, an equivalent combination of education and experience directly related to the occupation. Desired Qualifications:Demonstrated experience working with standardized software packages, including software for purchasing, entering detailed accounting information, and tracking procurements.Demonstrated skills in conducting research, investigating alternative solutions, and recommending solutions to problems affecting procurements and facility operations.Location: This position will be located in Los Alamos, NM.Covid Vaccine: The COVID vaccine is mandatory for all Laboratory employees, on-site contractors, and on-site subcontractors unless granted an accommodation under applicable state or federal law. This requirement will apply to those working on-site, those teleworking, and all new hires. Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.Note to Applicants: For full consideration, please submit a detailed cover letter with your resume addressing all minimum job requirements and desired qualifications. (Please save cover letter with job number and name).Where You Will WorkLocated in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:PPO or High Deductible medical insurance with the same large nationwide networkDental and vision insuranceFree basic life and disability insurancePaid maternity and parental leaveAward-winning 401(k) (6% matching plus 3.5% annually)Learning opportunities and tuition assistanceFlexible schedules and time off (paid sick, vacation, and holidays)Onsite gyms and wellness programsExtensive relocation packages (outside a 50 mile radius)Additional DetailsDirective 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-665-4444 option 1.Employment StatusFull Time

Keywords: Los Alamos National Laboratory, Santa Fe , Operations Specialist 2, Other , Los Alamos, New Mexico