Judicial Specialist 2 or Judicial Specialist Senior

Company: Jobleads
Location: Santa Fe
Posted on: May 3, 2021

Job Description:

Judicial Specialist 2 or Judicial Specialist Senior #00054363-21600, Full-Time, Perm, in Santa Fe, NM # of Positions: 1 Opening Date: 04-02-2021 - Close Date: 04-23-2021 Job Pay Range: GG: Judicial Specialist 2 $15.525 - $25.228 per hour or HH: Judicial Specialist Sr $17.407 - $28.287 Target Pay Range/Rate: Judicial Specialist 2: $19.406 per hour or Judicial Specialist Senior $21.759 The NM Supreme Court is recruiting for a full-time, classified, Judicial Specialist 2 or Judicial Specialist Senior #00054363-21600 in Santa Fe, NM. Finalist(s) may be subject to criminal background checks. Judicial Specialist 2GENERAL STATEMENT OF DUTIES: Acting under general supervision prepare and process court documents, perform judicial procedures, and work with the court case management system. EXAMPLES OF JOB DUTIES The Judicial Specialist 2 is responsible using the case management system to open, docket, and close cases based on judgement details. Provides customer service information with to a high volume of pro se litigants by providing general procedural information without giving legal advice. Uses the case management system to (1) open cases - determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases - review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases - determine and enter closing events, disposition type, and judgement details. Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures. Processes, maintains, and distributes documents, files and case materials. Uses electronic filing to review incoming filings for format, signatures, event code, and filings fees. Processes and expedites orders of protections. Accurately disburses bond payments. Prepares and maintains bond reports. Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs. Prepares, proofreads, edits and mails out documents such as notices and final orders. Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Orders, reviews, sorts, and organizes jury summons. Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Organizes case files for microfilming, archiving, and destruction. Prepares exhibits and hard copy case files. Researches automated, hard-copy and microfiche files for case status data. Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Ensures the office, courtrooms, and its equipment are operational. Ensures judicial calendars and schedules are maintained. Serves as court monitor. Other duties as assigned.COMPETENCIES/QUALIFICATIONSThe successful applicant should demonstrate knowledge of legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk's Procedures Manual and Code of Ethics; court's and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organization structure of the judiciaryJudicial Specialist SeniorGENERAL STATEMENT OF DUTIES: Acting under general direction utilize advanced expertise to prepare and process court documents, perform judicial procedures and work with the court case management system. EXAMPLES OF JOB DUTIES The Judicial Specialist Senior is responsible for ensuring court rules and procedures are followed and case management is conducted in a prompt manner. Provides customer service information to a high volume of pro se litigants by providing general procedural information without giving legal advice. Assesses, receipts, records, and reconciles monies, and prepares bank deposits, and ensures proper cash handling procedures are followed. Researches records and complies with public record requests. Processes, maintains, and distributes documents, files and case materials. Uses electronic filing to upload and process court issued documents. Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system. Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies. Assists with overseeing jury administration; reviews, sorts, and organizes jury summons. Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials. Uses the case management system to (1) open cases - determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases - review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases - determine and enter closing events, disposition type, and judgement details. Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts. Sets hearings and trials and orders bench warrants or cancellations. Maintains appropriate inventory of drug testing and office supplies. Reconciles billing and invoices from contracted vendors provided for specialty court programs. Prepares, proofreads, edits and mails out documents such as notices and final orders. Processes petitions for Trial Court Extensions of time to proceed to trial. Compiles and maintains court statistical reports and documents. Processes and expedites orders of protection. Accurately disburses bond payments. Prepares and maintains bond reports. Ensures the office courtrooms, and its equipment are operational. Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions. Other duties as assigned. COMPETENCIES/QUALIFICATIONSThe successful applicant should demonstrate extensive knowledge in case processing in all types of cases; auditing case files; running reports; cash handling procedures; legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs, Appellate, Civil and Criminal Procedures for appropriate court jurisdiction; research methodology; project; court fee accounting practices and principles; court monitoring procedures and equipment; local court rules; court records maintenance, retention and destruction; municipal, local, state, and federal governmental agencies; Court Clerk's Procedures Manual and Code of Ethics; court's and States Language Access Policies, access to the Certified Language International Interpreting Line; and procurement procedures. WORK ENVIRONMENT AND PHYSICAL DEMANDSThe following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices. * This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed BENEFITS Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [ State paid life insurance, supplemental and dependent life insurance Optional flexible spending accounts for medical, day-care, and travel expenses Paid Vacation, Sick and Personal Leave, up to eight (8) weeks Ten (10) paid holidays Up to twelve (12) weeks of paid parental leave Deferred Compensation 457(b) plan Lifetime Defined Benefits Retirement Plan [Flexible work schedules and alternative work locations* Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM Bilingual compensation* Training and career development opportunities Higher education opportunities and educational leave May qualify for the Public Service Loan Forgiveness Program (PSLF) May receive overtime holiday or shift differential pay* May receive physical fitness leave* *these benefits vary by job classification or need* QUALIFICATIONS Education: A high school diploma or GED. Education Substitution: None. Experience: Two (2) years' of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience. Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours' equals one (1) year of experience. Certification: May be requested to complete the NM Court Monitor Certification Examination. Education: A high school diploma or GED. Education Substitution: None Experience: Three (3) years' of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience, of which two (2) years' must have been in court case processing experience. Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours' equals one (1) year of experience. Certification: May be requested to complete the NM Court Monitor Certification Examination. May be required to obtain and maintain certification for the National Crime Information Center (NCIC) database. TO APPLY: Submit a Judicial Branch Application for Employment, a Resume and proof of education by 5:00 p.m. Friday, April 23, 2021 to: Applications may be emailed to:

Keywords: Jobleads, Santa Fe , Judicial Specialist 2 or Judicial Specialist Senior, Other , Santa Fe, New Mexico