PUBLIC HEALTH- Public Health Clerk to the Board

Company: La Plata County
Location: Durango
Posted on: March 19, 2023

Job Description:

CLASS TITLE: PUBLIC HEALTH CLERK TO THE BOARD GRADE: G10
DEPARTMENT: PUBLIC HEALTH FLSA STATUS: N
REPORTS TO: PUBLIC HEALTH DIRECTOR (WHEN FILLED) DATE: 03/23


JOB SUMMARY:

Attends and clerks all regular and special meetings of the Board of Health and provides highly complex assistance to the Board. Work involves creating, coordinating, and maintaining a permanent record of Board actions including historical and current official records; researching records; and assuring that legally required Board operational processes, protocols and procedures are followed. The position requires the use of considerable judgment and independent action. Work requires a high level of discretion and often requires the use and handling of confidential information. The Public Health Clerk to the Board also responds to requests from the general public, other agencies and/or County employees.

ESSENTIAL JOB FUNCTIONS:
Essential functions may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks. Reasonable accommodations, as defined under the American with Disabilities Act, will be made when possible.

Attends and clerks all regular and special meetings of the La Plata County Board of Health. Plans, organizes and coordinates activities in preparation of the agenda for the Board and processes all related documents and records. Coordinates agenda items with the Public Health departments; assembles and distributes meeting materials; prepares minutes of Board meetings. Executes and/or communicates details of Board actions; acts as custodian of all documents and records pertinent to actions of the Board. Maintains electronic and hard copy files of Resolutions and Ordinances; assigns new resolution numbers; compiles and submits newly adopted resolutions for codification as appropriate for inclusion in the County code manual; generates computer records of BoH decisions, documents, property and policies from archived files. As the custodian of the Boards records, the Clerk works closely with the La Plata County Clerk and Recorder to ensure proper retention of all Board-related actions.

Responds to general inquiries from the public and other agencies, answers telephone. Prepares legal notices for publication; Prepares records, resolutions, letters, notices and reports. Receives, files, and refers correspondence, reports, and requests to appropriate County departments. Maintains high professional standards necessary for the efficient operation of the department.

May serve as backup for other positions within the County.

Performs other related duties as assigned.

Regular and predictable attendance required.

MATERIAL AND EQUIPMENT USED:

Computer/Laptops
General Office Equipment
Transcription Equipment
Electronic Recording Equipment
Projector
MINIMUM QUALIFICATIONS REQUIRED:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities for this position would be:

Education and Experience:

High School diploma or GED; and,

Four to six years of progressively responsible related experience; or,

Any combination of education, training and experience, which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:

None.

KNOWLEDGE, SKILLS, AND ABILITIES:
The conditions listed below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Please direct all requests for accommodation to the Human Resources Department.

Knowledge of:

Responsibilities, functions and operating procedures of the Board of Health including parliamentary procedures, public process, provisions of the Freedom of Information and Sunshine law.

Knowledge of Public health regulations, policies and statutes.

Formal procedures for meetings.

Principles and practices of records management related to public information and legal documents.

Time management techniques.

Organizational structure of county government and the services and functions provided by each department.

English: usage, spelling, grammar and punctuation.

Modern office procedures; methods and equipment; including computers and electronic recording equipment.

Relationship of county government to other public agencies.

Preparation of agendas, minutes and indexing systems; format and legal requirements used in preparation of resolutions.


Skill in:

Using tact, discretion, initiative and independent judgment within established guidelines.

Analyzing and resolving office administrative situations and problems. Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.

Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols.

Accurately proofreading copy with accompanying knowledge of grammar, punctuation and spelling.

Communicating clearly and effectively, orally and in writing.

Preparing clear and concise reports, correspondence and other written materials.

Preparing concise, accurate minutes in both synopsis and verbatim style.

Aptitude for computer software programs and equipment.

Adaptability and flexibility.

Ability to:

Ability to work independently.

Ability to adapt easily to change.

Ability to effectively present information and respond to questions.

Ability to read, analyze and interpret professional periodicals and journals, technical procedures and government regulations.

Ability to write reports, correspondence, procedure manuals.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to define problems, collect data, establish facts and draw valid conclusions.

Working Conditions and Physical Demands:
Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust.
The incumbent's working conditions are moderately quiet. Primary functions require sufficient physical ability and mobility to work in an office and setting; to stand or sit for prolonged periods of time, to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to speak and hear; to travel to other locations using various modes of private and commercial transportation; to verbally communicate to exchange information. While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 25 pounds.

$24.85-28/hr DOE. FT w/ medical, dental, vision, retirement, 38+ paid vacation/holiday days, 13+ paid sick days & paid parental leave benefits.

Deadline 4 PM 4/3/23.

Apply online at http://co.laplata.co.us/jobs or at computer kiosk @ La Plata County, 1101 E 2nd Ave, Durango

We are an Equal Opportunity Employer.
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Keywords: La Plata County, Santa Fe , PUBLIC HEALTH- Public Health Clerk to the Board, Healthcare , Durango, New Mexico