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Operations Manager (Unit Admin 3)

Company: University of New Mexico
Location: Taos
Posted on: September 21, 2022

Job Description:

Unit Administrator 3

Requisition ID
req21162

Working Title
Operations Manager (Unit Admin 3)

Position Grade
13

Position Summary

Harwood Museum of Art Operations Manager, Taos NM

The Harwood Museum of Artof the University of New Mexico based off-campus in Taos, New Mexico, seeks anexperienced Operations Manager to join the senior leadership team. Thisimportant position will oversee all internal and external business activities usingUNM systems and processes including accounting, finance, policies, contractadministration, and human resources. This position also oversees andcoordinates facility and resource management, information services, and generaldepartment administration. The Operations Manager works directly with the Directorand staff leadership in strategic and operational decision making. TheOperations Manager supervises the Facilities Department, Museum Store, andmanages IT and Security contractors.

HarwoodMuseum of Art
Founded in 1923, the HarwoodMuseum of Art is the second oldest museum in New Mexico. It has been part ofthe University of New Mexico (UNM) since 1935 but is located in thelongstanding art colony of Taos, New Mexico, and serves the community and itsvisitors as well as UNM. The Harwood Museum of Art celebrates Taos' artisticlegacy, cultivates connections through art, and inspires a creative future. TheHarwood Museum of Art is an American Alliance of Museums Accreditedmuseum.

Spanning the19th Century to present, the museum's 6,500 object collectiondocuments the community's rich multicultural heritage and Taos' role in thedevelopment of seminal American art. TheHarwood Museum has nine exhibition galleries, four of which are dedicated tochanging exhibitions that reinforce the museum's mission. The permanentcollection galleries focus on the key art influences relevant to Taos andnorthern New Mexico, featuring Hispano Traditional arts, Taos Society ofArtists, Taos Moderns, and Contemporary. Among its most noteworthy collectionsare a permanent installation of seven works by Agnes Martin (1912-2004) and Death Shrine by Ken Price (1935-2012). The Harwoodis a cultural leader in the community and the state, and the educationalprograms are developed collaboratively with local schools and thecommunity.

Duties and Responsibilities
Administration: Directs and coordinates administrative functions and enforces university policy for the unit in coordination with all associated university departments (i.e. HR, Finance, Purchasing, Contracts and Grants, Risk Services, Legal)
Directly and administratively supervises unit employees including final approval of hiring decisions, performance appraisals, scheduling, training, employee development, disciplinary actions, and conflict mediation; develops procedures and assigns work tasks to improve efficiency.

Acts in the absence of the director/supervisor on operational and administrative matters; reviews, interprets, recommends, and/or implements unit policies; identifies and resolves issues regarding administrative and fiscal matters; develops systems to monitor deadlines; regularly evaluates unit administrative systems and services.
Researches, reports, analyzes, compiles, and/or completes information for surveys and accreditation such as fiscal data, operational expenses, and/or salaries; directs the information gathering for the unit; manages the use of computerized information systems within the unit.

Fiscal Management: Manages fiscal affairs of the Harwood Museum of Art, a unit of the University of New Mexico based in Taos, including budget planning, expenditure and cost analysis, procedures for expense payments, and financial projections; coordinates account reconciliation and financial reporting activities; develops systems to improve fiscal control and processing; directs the administration of transportation, lodging, and coordination for travel, meetings, and conferences; participates in the development of new projects and/or programs; may prepare proposals for funding of equipment, remodeling, or other needs of the unit.
Facilities and Operations: Oversees Facilities staff (2), developing long-range plans for maintenance and improvements, coordinating maintenance of unit's equipment and facilities, overseeing large contracts and projects; oversees and supervises contract security, IT, and operations vendors.

Human Resource Support: In coordination with UNM HR, oversees and coordinates the employment and hiring process for full-time and part-time staff, enforcing AA/EEO policies and procedures for the organization; may participate in staff searches; directs completion of forms and associated hiring paperwork.

Policy and Compliance: Serves on various unit and/or university policy-making committees; participates directly in the formulation of unit policy ensuring that the fiscal and personnel practices are in compliance with university regulations, policies, and appropriate laws.

Museum Store: Oversees Museum Store Manager and retail operations including inventory control and reporting.
Facilities Oversight and Management: Administers building security and safety procedures as appropriate to the operating environment; coordinates remodeling activities as appropriate among administrators, staff, physical plant, and facilities planning; develops procedures to control and assign building and/or office space and equipment.

Distinguishing Characteristics
Position requires: a) serving inthe capacity of principal administrative officer for a centralized, integratedoperating component of the university; b) planning, organizing, and managingkey programmatic operations, as well as all administrative operations of thecomponent, to include development and implementation of systems and standards;c) direct participation in the development of strategic new projects/programs;d) human resources management, including approval of hiring decisions andsalary levels within the unit; e) participating on broadly based policycommittees and in the formulation of fundamental unit policy; f) fullmanagement or leadership of programmatic and/or administrative staff.
Working Conditions and PhysicalEffort
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
TheUniversity of New Mexico provides all training required by OSHA to ensureemployee safety.

The University of New Mexico is anEqual Opportunity/Affirmative Action employer and educator.

See the Position Description for additional information.

Conditions of Employment

Minimum Qualifications

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Minimum Job Requirements
High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required:

  • Ability to develop and maintain recordkeeping systems and procedures.
  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
    Ability to process computer data and to format and generate reports.
  • Knowledge of human resources concepts, practices, policies, and procedures.
  • Knowledge of space allocation practices and principles.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Ability to plan, develop, and coordinate multiple projects.
  • Ability to supervise and train assigned staff.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge of business practices and procedures.
  • Ability to read, understand, follow, and enforce safety procedures.
  • Ability to coordinate and organize meetings and/or special events.
  • Organizing and coordinating skills.
  • Knowledge of computerized information systems used in financial and/or accounting applications.
  • Skill in utilizing building security and lock systems and procedures.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of compensation administration principles and procedures.
  • Ability to foster a cooperative work environment.
  • Knowledge of finance, accounting, budgeting, and cost control procedures.
  • Knowledge of federal, state and university EEO/AA/Diversity laws, guidelines and procedures.
  • Knowledge and understanding of institutional policies and procedures and the regulatory environment within which they operate.
  • Knowledge of public relations principles and practices.

    Additional Requirements

    Campus
    Taos

    Department
    Harwood Foundation (124A)

    Employment Type
    Staff

    Staff Type
    Regular - Full-Time

    Term End Date

    Status
    Exempt

    Pay
    3731.87-5239.87

    Benefits Eligible
    This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

    ERB Statement
    Temporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.

    Background Check Required
    Yes

    For Best Consideration Date
    8/15/2022

    Application Instructions

    Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
    Please submit your resume, cover letter, and three professional references.

    The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html

    Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

    The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Keywords: University of New Mexico, Santa Fe , Operations Manager (Unit Admin 3), Executive , Taos, New Mexico

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