Deputy Director of Finance

Company: State of New Mexico
Location: Santa Fe
Posted on: April 6, 2021

Job Description:

For more Job Requirements & Classification Description: THIS POSTING WILL BE FOR ONGOING RECRUITMENT AND WILL REMAIN OPEN UNTIL FILLED. Why does the job exist? The Department of Public Safety's Deputy Director of Finance is responsible for the day to day oversight of the activities of the Accounts Payable, Purchasing, Contracts and Leases departments as well as the Mail Room. This position is responsible for establishing vendors in the accounting system (W9s) and the Department's General Ledger/Accounts Receivable and Financial Reporting functions.

This position is required to ensure compliance with all state and federal laws, Model Accounting Practices (MAP) established by the Department of Finance and Administration (DFA) and New Mexico State Audit Rule. The Department's Deputy Director of Finance is responsible for ensuring and overseeing the agencies-- financial statements and must have knowledge in preparation of the balance sheet, income statement, budget to actuals statements and any other supporting schedules required, per the State Audit Rule. This position will also assist in developing trainings for finance staff, customers and end users, and work with the Chief Financial Officer in the development of financial policies and procedures. This position is to supervise three managers in the Accounts Payable, Procurement and General Ledger Departments. How does it get done? The key responsibilities of the Deputy Director of Finance are to work with the Chief Financial Officer in the following:
-- Reviewing and ensuring timely approval of SHARE financial transactions
-- Ensuring that financial transactions are processed in accordance with Generally Accepted Accounting Principles and Model Accounting Practices (MAPS)
-- Serve as a point of contact with the Department of Finance and Administration to ensure customer service needs are met to the regulator agency, timely
-- Foster an efficient work environment between Purchasing, Contracts, W9s and the Accounts Payable Units to ensure end users are provided with timely and accurate purchases and payments
-- Foster an efficient work environment between Accounts Receivable and the Grants Management Bureau to ensure timely deposits of federal and state revenues and ensure they are properly recorded on the general ledger
-- Review reconciliations prepared by the General Ledger, Accounts Payable and Procurement Units, including grants project reconciliations
-- Assist with external auditors for annual audit requirements prescribed the State Audit Rule
-- Provide support to the Budget Bureau, Grants Management Bureau and Human Resources Bureau. This includes providing support for expenditures, encumbrances and departmental accounting structure
-- Foster an efficient work environment between department customers and procurement lease management to ensure lease obligations are accounted for and full filled
-- Develop and review training materials on accounts payable, procurement, contracts, W9s, and accounts receivable processes for internal DPS customers Who are the customers? This job is done for the Department of Public Safety employees to include but not limited to, external customers identified as federal partners, vendors, contractors and the general public. A Bachelor's Degree in any field of study from an accredited college or university and six (6) years of professional level experience with a tactical impact directly related to the purpose of the position defined by the agency at the time of recruitment. Substitutions Apply. See Substitution Table below. A hiring agency will designate a portion of the required experience to include supervisory and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements. Substitution Table These combinations of education and experience qualify you for the position: Education Experience 1 High School Diploma or Equivalent AND 10 years of experience 2 Associate's degree AND 8 years of experience 3 Bachelor's degree AND 6 years of experience 4 Master's degree AND 4 years of experience 5 PhD degree AND 2 years of experience --- Education and years of experience must be related to the purpose of the position.
--- If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours. Employment Requirements Employment is subject to a pre-employment background investigation in accordance with all terms and conditions of federal and state law, rules and regulations; and is conditional pending results.

In addition, the selected candidate must possess and maintain a valid driver's license, and a current Defensive Driving Certificate from the State of New Mexico; or pass and receive the Defensive Driving Course Certificate within six (6) months of date of hire. Working Conditions Work is performed in a law enforcement office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer, phone usage and extended period of sitting. This position may require travel and working extra hours (weekends and holidays) as required, during mandatory statutory deadlines. Supplemental Information Do you know what Total Compensation is? Click here For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement. Bargaining Unit Position This position is not covered by a collective bargaining agreement.

Keywords: State of New Mexico, Santa Fe , Deputy Director of Finance, Executive , Santa Fe, New Mexico