Director, Procurements and Contracts
Company: NATIONAL INSTITUTE OF GOVT
Location: Durango
Posted on: April 3, 2021
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Job Description:
Procurement
Provides leadership and direction for the College regarding
procurement/materials management by directing and managing a
comprehensive and coordinated program of procurement, inventory,
and materials control activities including purchasing, property
control, surplus property, receiving, and contract
administration.
Protects the interests of the College regarding procurements by
serving as the College's official representative in discussions
between vendors and College departments on purchasing issues,
shipping, receiving, invoicing, and all other areas of
responsibility, and by monitoring vendor activities for compliance
with all contract terms and conditions.
Ensures that purchasing activities are accomplished with a minimum
time lag and in accordance with College fiscal rules.
Enhances the range and quality of procurement services to the
College's departments, by coordinating and providing input
regarding the design and/or selection of automation systems and
being proactive in seeking the use of information technologies to
automate and expedite the purchasing process and warehousing
procedures.
Determines all source selection methods of all bid processes for
goods and services, including product and services information
research, in consultation with end user(s). Drafts, researches,
edits and finalizes competitive solicitations, sole source
justifications and related documents. Utilizes state pricing
agreements and purchasing co-ops. Is responsible for bid
evaluation, RFP process guidance and oversight, vendor
negotiations, sole source and emergency purchase determination, and
purchase order/contract awards.
Reviews and monitors capital purchases to ensure compliance with
fiscal rules.
Implements and administers the College--------s procurement card
program and monitor all transactions for policy compliance.
Identifies opportunities to reduce costs; analyzes available data,
trends, and feedback, and ensures compliance with expectations for
optimal operation and goal achievement.
Contract Administration
Reviews, negotiates, and drafts and edits contracts, agreements,
grants, sub-contracts, leases, contract amendments, renewals and
other legally binding documents.
Supports contract management with understanding and interpretation
of contract terms and conditions to resolve administrative and
management problems, changes in requirements, resolution of
contract disputes, and contract termination.
Minimizes institutional liability by reviewing and recommending
approval or disapproval of College contracts in terms of the
adequacy of contract terminology and content and obligation of the
physical resources of the College. Customer Service Assures the
prompt and effective delivery of essential goods and services to
the College's administrative and academic departments.
Promotes exceptional customer service by maintaining an active
dialogue with departments regarding purchasing policies and
procedures, providing training to keep the departments current in
all aspects of procurement operations, and soliciting feedback from
customers regarding Procurement Services-------- existing
services.
Conduct training for administration, college departments, grant
directors, and faculty and staff to aid in the understanding of the
purchasing process including the purchasing card, RFP process,
requisitions, travel forms and check requests.
Direct College department heads in the procurement process in order
to meet program needs most effectively. Management
Ensures fiscal responsibility and accountability through oversight
of the annual departmental budget, authorizing the expenditure of
funds, and exercising fiscal management for areas under direct
supervision.
Develops a competent, productive, and effective departmental staff
by recruiting and hiring qualified applicants, providing training
and orientation on departmental policies and procedures, assigning
work responsibilities and priorities, supervising (directly and
through delegation) work activities, and evaluating the
performances of professional, clerical, and support personnel.
Review and maintain good record of purchasing files and records
(purchase orders, contracts, etc.) to ensure its compliance with
College policies and procedures and ensure the availability of
documentation.
Continually evaluate/improve purchasing processes. Travel
Management
Responsible for administration of College Travel Program
Review and approval all travel authorizations and travel
reconciliations for adherence to fiscal rules to ensure acceptable
expenditures and documentation.
Manage event card including training of College employees in the
appropriate use of the Event card
Coordination with the issuing bank regard the overall Event card
program. Other
Remains competent and current in best-in-class purchasing practices
through self-directed professional reading, developing professional
contacts with colleagues, attending professional development
courses, and attending training and/or courses required by the
Chief Financial Officer.
Contributes to the overall success of the College by performing all
other duties and responsibilities as assigned by the Chief
Financial Officer.
Demonstrates a commitment to diversity, equity, inclusion, and
student success, as well as working with broadly diverse
communities
Maintains knowledge and awareness of digital accessibility
including the American with Disabilities Act and Section 508.
Produces and remediates digitally accessible materials in
accordance with FLC standards.
Perform other duties as assigned Requirements Minimum
Qualifications
Bachelor's degree
A minimum of five years of management experience in positions with
responsibilities in procurement, or supply services.
Supervisory and administrative skills.
Experience working in an Enterprise Resource Planning software.
Extensive knowledge of Microsoft Excel, Word, and Outlook.
Preferred Qualifications
Specific experience in areas related to purchasing, contract
services, accounting, budgeting
General experience using automated purchasing procedures
Certification: Certified Purchasing Manager (CPM) or Certified
Public Purchasing Officer (CPPO) Application Process --A complete
application packet includes:
Cover letter addressing interest and qualifications for
position
Include details regarding how your personal and professional
experiences allow you to encourage a learning environment grounded
in equity and inclusion. -------How do you envision contributing to
Fort Lewis College--------s commitment to equity and
inclusion?-------
Resume
Names and contact information for three current, professional
references Contact Info
Phone: 3013333333
Closing Date: April 18, 2021
Keywords: NATIONAL INSTITUTE OF GOVT, Santa Fe , Director, Procurements and Contracts, Executive , Durango, New Mexico
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