Field Office Coordinator

Company: MAI Construction, Inc
Location: San Jose
Posted on: November 28, 2025

Job Description:

Job Description The FOC is a critical role on the team, supporting project efforts while being part of a cohesive MAI team. Duties will include: Preparing, sending and logging Subcontractor documents: Subcontracts, Change Orders, Purchase Orders, etc. Perform checks and balances while processing all work to ensure project data is accurately captured and updated in a timely manner Ordering and distributing drawings Requesting, reviewing and logging subcontractor Certificates of Insurance Collect all items to assemble Project Closeout packages and distribute them to clients Work with Accounting to ensure accurate data in Sage Back-up support for phones, deliveries, etc. Other duties as needed; tasks may expand over time based on the needs of the office Desired Skills and Experience: 3-5 years of construction experience with proven ability to work under pressure Team player mindset, we are all part of making MAI successful Strong verbal and written communication skills Possess a “can-do” attitude with positivity Good analytical skills, accuracy and attention to detail Need to be highly organized and adaptable Self-starter, can work with minimal supervision, self-disciplined Able to prioritize, superb time management skills Able to represent the company in a professional and positive manner Proficiency in Microsoft Office suite, Adobe, Procore, DocuSign, Sage CRE 300 a plus

Keywords: MAI Construction, Inc, Santa Fe , Field Office Coordinator, Administration, Clerical , San Jose, New Mexico