Office Coordinator

Company: Realogy
Location: Santa Fe
Posted on: May 27, 2023

Job Description:

Sotheby's International Reality is searching for an experienced Office Coordinator. The Office Coordinator is responsible for providing a high-touch level of hospitality and representing the brand and services Sotheby's International Realty can provide, by anticipating and responding to the needs of clients, vendors, and the public, while maintaining a personable, team-oriented, and professional disposition. The Office Coordinator is also responsible for providing general administrative support to fellow staff and sales associates.

Administrative Support to Office Management Duties:

• Assist with onboarding new agents, including welcome package, office keys, desk preparation, office tour, and other requirements deemed necessary by management team.
• Assemble recruiting packages and marketing materials for management use.
• Submit monthly expense reports for management team.
• Provide additional administrative support to brokerage managers as needed, e.g., making reservations, contacting sales associates, distributing materials to sales associates.
  
  Transaction Administration Duties:
  
  • Enter and update all listings and sales into appropriate databases, track necessary changes.
  • Submit properties live on websites.
  • Provide cross-functional support to marketing and transaction team members as needed.
    
    Office Duties:
    
    • Welcome on-site visitors, determine nature of business, offer refreshments, and announce visitors to appropriate personnel.
    • Answer phones and direct callers to the appropriate destination.
    • Submit signage posting/removal requests, manage A-frames and all sign orders.
    • Order and maintain office supplies, forms, and equipment; call in copy repairs and building maintenance requests as needed.
    • Order coffee supplies and maintain coffee and refreshments needs.
    • Receive, sort, and route mail, send out UPS and courier services for agents and management. Maintain office mailboxes.
    • Coordinate with IT team to manage equipment updates and agent requests.
    • Order and track messenger services.
    • Process all incoming invoices.
    • Prepare and distribute weekly sales meeting notes to all sales associates and management team, as necessary.
    • Prepare and send tour sheets weekly.
    • Maintain intra-office phone and email lists, distribute as needed.
      
      Other Duties:
      
      • Maintain a high level of confidentiality at all times.
      • Maintain a professional, organized, and clean work environment.
      • Other duties as assigned by management to assist in the operation of the office/department.
        
        Requirements:
        
        • Experience in office support is a plus.
        • Strong customer service skills with excellent communication skills, both verbal and written.
        • Ability to interact successfully with both internal and external customers at all levels.
          
          #LI-DS1
          
          Exciting News: We are excited to announce that Realogy is now Anywhere Real Estate Inc. It will take a few months for us to transition to our new brand. For more information about this change, please click here.
          
          EEO Statement: EOE AA M/F/Vet/Disability
          
          Compensation Range:

Keywords: Realogy, Santa Fe , Office Coordinator, Administration, Clerical , Santa Fe, New Mexico