Administrative Assistant - New Mexico Association of REALTORS

Company: National Association of REALTORS--
Location: Santa Fe
Posted on: May 13, 2022

Job Description:

ID: 1077Location: Santa Fe, NMManages the association's membership data base, records and new member processing. Provides customer service to members on all inquires and questions regarding membership. Responsible for ensuring all members are meeting membership requirements. Assist in developing new content and programs for members.



ESSENTIAL FUNCTIONS:




Manages and Maintains membership data base, by keeping a close contact with member boards and establishes procedures and timeframes for member boards who are "Points of Entry" (POE) to transmit their membership additions, deletions, changes and drops to NRDS. Serves as POE for NMAR, Individual Members, and Member Boards without own POE.





Ensures that New Members complete Code of Ethics training within prescribed time period.





Main point of contact for all member inquires. Promote the REALTOR-- brand and benefits of membership.





Responsible for input of all information in NRDS and serves as one of the primary NMAR contact for NRDS. Assists and trains local board/association staff in NRDS requirements.





Produce and generate reports for periodic membership rosters, counts, and membership list as needed. Present to leaders as needed.





Knowledgeable on the requirements and benefits of membership in a REALTOR-- organization. Able to recruit members when applicable.





Maintains all files of new applications and change forms





Maintains logs on membership database software problems and works as a liaison with the Director of Member Programs to resolve problems;





Manages member email database and update as needed. Notifies members of procedures necessary to edit their information in membership database. Manages "unsubscribes" to NMAR blast communications.





Assist Director of Member Programs in developing membership programs and content.





Work closely with Director of Member Programs to modify and improve REALTOR-- Forms





Assist with Association education services as needed.





Administrative support to staff as needed





Other duties as assigned.






Committees



1. Liaison for NMAR committees as assigned.



a. Provides administrative and logistical staff support to NMAR's Committees; works with chair to create meeting agenda; obtains meeting location; sends out meeting notices; prepares and distributes agenda packets; prepares minutes; gathers background material as directed by the chair/committee; advises committee members on NMAR's policies and procedures.



Work Environment and physical demands:




Works cooperatively versus competitively with others, actively contributing to the team or business unit versus working in isolation.





Focuses on discovering, understanding, and meeting the needs of the association and members.





Establishes and maintains constructive working relationships with members, and business partners.





Works effectively in a variety of situations and with various individuals or groups. Understands and appreciates diverse and opposing perspectives.





Modifies approach as situations change and readily accepts shifts in organization or job requirements.




QUALIFICATIONS:



College degree or relevant experience; previous association work helpful. Must be a detail-oriented self-starter who follows established procedures; tactful; resourceful; organized; and customer friendly. Must be able to work independently and handle multiple priorities. Fluency with Microsoft Office Suite programs. High School diploma required, 2-year college degree or higher preferred.



PM21PI174885150

Keywords: National Association of REALTORS--, Santa Fe , Administrative Assistant - New Mexico Association of REALTORS, Administration, Clerical , Santa Fe, New Mexico