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Judicial Specialist 2 or Judicial Specialist Senior

Company: Supreme Court of New Mexico
Location: Santa Fe
Posted on: April 8, 2021

Job Description:

Judicial Specialist 2 or Judicial Specialist Senior #00054363-21600, Full-Time, Perm, in Santa Fe, NM # of Positions: 1 Opening Date: 04-02-2021 - Close Date: 04-23-2021 Job Pay Range: GG: Judicial Specialist 2 $15.525 - $25.228 per hour or HH: Judicial Specialist Sr $17.407 - $28.287 Target Pay Range/Rate: Judicial Specialist 2: $19.406 per hour or Judicial Specialist Senior $21.759
The NM Supreme Court is recruiting for a full-time, classified, Judicial Specialist 2 or Judicial Specialist Senior #00054363-21600 in Santa Fe, NM. Finalist(s) may be subject to criminal background checks.

Judicial Specialist 2

GENERAL STATEMENT OF DUTIES: Acting under general supervision prepare and process court documents, perform judicial procedures, and work with the court case management system.

EXAMPLES OF JOB DUTIES
--- The Judicial Specialist 2 is responsible using the case management system to open, docket, and close cases based on judgement details.
--- Provides customer service information with to a high volume of pro se litigants by providing general procedural information without giving legal advice.
--- Uses the case management system to (1) open cases - determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases - review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases - determine and enter closing events, disposition type, and judgement details.
--- Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
--- Processes, maintains, and distributes documents, files and case materials.
--- Uses electronic filing to review incoming filings for format, signatures, event code, and filings fees.
--- Processes and expedites orders of protections.
--- Accurately disburses bond payments.
--- Prepares and maintains bond reports.
--- Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
--- Prepares, proofreads, edits and mails out documents such as notices and final orders.
--- Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
--- Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
--- Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
--- Orders, reviews, sorts, and organizes jury summons.
--- Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
--- Organizes case files for microfilming, archiving, and destruction.
--- Prepares exhibits and hard copy case files.
--- Researches automated, hard-copy and microfiche files for case status data.
--- Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
--- Ensures the office, courtrooms, and its equipment are operational.
--- Ensures judicial calendars and schedules are maintained.
--- Serves as court monitor.
--- Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk's Procedures Manual and Code of Ethics; court's and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organization structure of the judiciary



Judicial Specialist Senior

GENERAL STATEMENT OF DUTIES: Acting under general direction utilize advanced expertise to prepare and process court documents, perform judicial procedures and work with the court case management system.

EXAMPLES OF JOB DUTIES
--- The Judicial Specialist Senior is responsible for ensuring court rules and procedures are followed and case management is conducted in a prompt manner.
--- Provides customer service information to a high volume of pro se litigants by providing general procedural information without giving legal advice.
--- Assesses, receipts, records, and reconciles monies, and prepares bank deposits, and ensures proper cash handling procedures are followed.
--- Researches records and complies with public record requests.
--- Processes, maintains, and distributes documents, files and case materials.
--- Uses electronic filing to upload and process court issued documents.
--- Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
--- Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
--- Assists with overseeing jury administration; reviews, sorts, and organizes jury summons.
--- Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
--- Uses the case management system to (1) open cases - determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases - review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases - determine and enter closing events, disposition type, and judgement details.
--- Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
--- Sets hearings and trials and orders bench warrants or cancellations.
--- Maintains appropriate inventory of drug testing and office supplies.
--- Reconciles billing and invoices from contracted vendors provided for specialty court programs.
--- Prepares, proofreads, edits and mails out documents such as notices and final orders.
--- Processes petitions for Trial Court Extensions of time to proceed to trial.
--- Compiles and maintains court statistical reports and documents.
--- Processes and expedites orders of protection.
--- Accurately disburses bond payments.
--- Prepares and maintains bond reports.
--- Ensures the office courtrooms, and its equipment are operational.
--- Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
--- Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate extensive knowledge in case processing in all types of cases; auditing case files; running reports; cash handling procedures; legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs, Appellate, Civil and Criminal Procedures for appropriate court jurisdiction; research methodology; project; court fee accounting practices and principles; court monitoring procedures and equipment; local court rules; court records maintenance, retention and destruction; municipal, local, state, and federal governmental agencies; Court Clerk's Procedures Manual and Code of Ethics; court's and States Language Access Policies, access to the Certified Language International Interpreting Line; and procurement procedures.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.

* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS
--- Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
--- State paid life insurance, supplemental and dependent life insurance
--- Optional flexible spending accounts for medical, day-care, and travel expenses
--- Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
--- Ten (10) paid holidays
--- Up to twelve (12) weeks of paid parental leave
--- Deferred Compensation 457(b) plan
--- Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
--- Flexible work schedules and alternative work locations*
--- Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
--- Bilingual compensation*
--- Training and career development opportunities
--- Higher education opportunities and educational leave
--- May qualify for the Public Service Loan Forgiveness Program (PSLF)
--- May receive overtime holiday or shift differential pay*
--- May receive physical fitness leave*

*these benefits vary by job classification or need*

QUALIFICATIONS

  • Education: A high school diploma or GED.
  • Education Substitution: None.
  • Experience: Two (2) years' of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
  • Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours' equals one (1) year of experience.
  • Certification: May be requested to complete the NM Court Monitor Certification Examination.
  • Education: A high school diploma or GED.
  • Education Substitution: None
  • Experience: Three (3) years' of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience, of which two (2) years' must have been in court case processing experience.
  • Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours' equals one (1) year of experience.
  • Certification: May be requested to complete the NM Court Monitor Certification Examination. May be required to obtain and maintain certification for the National Crime Information Center (NCIC) database. TO APPLY: Submit a Judicial Branch Application for Employment, a Resume and proof of education by 5:00 p.m. Friday, April 23, 2021 to: Applications may be emailed to: supasw@nmcourts.gov

Keywords: Supreme Court of New Mexico, Santa Fe , Judicial Specialist 2 or Judicial Specialist Senior, Accounting, Auditing , Santa Fe, New Mexico

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